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Managing folders in My VMware (2011222)

Purpose

This article describes the folder management system in My VMware and provides information about performing activities such as creating folders, deleting folders, finding folders, moving, and renaming folders.
 
Note: For information on adding users to folders or removing users from folders, see Adding and removing users in My VMware (2016235).

Details

About folders in My VMware

When you purchase a product, the license keys are transferred to a folder in the account you used to purchase the product. You can view the folders on the License Keys page and the Users and Permissions page.

After migrating to My VMware, folders are named after the Primary License Administrator (PLA) that was listed on the Purchase Order for the products located in a particular folder. 

Within each account, you can set up a folder structure that makes sense for your organization. For example, you can create folders for business units, departments, or regions. With these folders, you can organize license keys and decide which users can access them.

Note: For information on folder structure after an account merge, see My VMware folder structure after an account merge (2017609).

System folders

Every account contains a Home folder that is the root folder for the account. You cannot rename, move, or delete the Home folder. Super Users, Procurement Contacts, and users that have been added to the folder can view the Home folder. If there are licenses in the Home folder, Super Users, Procurement Contacts, and users with View License Keys & User Permissions rights can view the Home Folder.

These other system folders are created as needed:
  • An ASP folder for Authorized Service Providers (ASP) accounts
  • A CPL folder for Capacity Planner
  • A VCE folder for VMware Cisco EMC

These folders can be renamed but they are always tagged as ASP, CPL, and VCE. You cannot move or delete these folders, and you cannot move license keys in or out of them. Also, these folders are not selected when you click Select all to have all folders selected.

Permissions

Super Users, Procurement Contacts, Administrators, or users with Manage Folders & User Permissions rights can create, delete, move, and rename folders.

If you have Manage Folders & User Permissions rights to a folder, then you have the same set of permissions for the sub-folders within that folder. However, if you are assigned Manage Folders & User Permissions rights to a sub-folder, the permissions are restricted to that sub-folder and do not give you access to the parent folder.

For information on requesting permissions, see Requesting permissions in My VMware (2016605).

Exporting folders

You can export folders (including user and permissions information) to a CSV file that contains all relevant data. For more information, see

Creating folders

You can create folders and sub-folders as needed to organize license keys.

To create a folder:
  1. Log in to My VMware.
  2. Select License Keys or Users & Permissions from the Quick Links menu.
  3. If you are on the License Keys page, select the folder in which you want to create a sub-folder.

    If you are on the Users & Permissions page:
    • Click the By Folder tab, and select the folder in which you want to create a sub-folder.

      Or

    • Click the By User tab, select a user, then select the folder in which you want to create a sub-folder.

  4. Perform one of these options:
    • In the License Key Folders pane, click the Actions menu and select Create Folder.
    • Click the arrow next to the folder and select Create Folder.
    • Right-click on the folder and select Create Folder.

  5. Confirm the parent folder and select a new parent, if appropriate.
  6. Enter a unique folder name and click Save.

Deleting folders

When you delete a folder, you delete the folder and all its sub-folders. The folder and its sub-folders must be empty. Move all license keys to other folders before trying to delete a folder and its sub-folders.

You cannot delete system folders.

Warning: Any users who have access to only the folders you are deleting will lose access to the account if you delete the folders before reassigning the users to other folders. For more information, see Adding and removing users in My VMware (2016235).

To delete a folder:
  1. Log in to My VMware.
  2. Select License Keys or Users & Permissions from the Quick Links menu.
  3. If you are on the License Keys page, select a folder.

    If you are on the Users & Permissions page:
    • Click the By Folder tab, and select the folder you want to delete.

      Or

    • Click the By User tab, select a user, then select the folder you want to delete.

  4. Perform one of these options:
    • In the License Key Folders pane, click the Actions menu, and select Delete Folder.
    • Click the arrow next to the folder and select Delete Folder.
    • Right-click on the folder and select Delete Folder.

  5. Click Confirm to delete the folder.

Moving folders

A folder inherits the permissions of its parent folder. If you move a folder under a different folder, the permissions for the moved folder may change depending on the permissions of the new parent folder. Alerts are generated when users who had access to the moved folder lose access because of a change in permissions resulting from the move.

You cannot move system folders.


To move folders:
  1. Log in to My VMware.
  2. Select License Keys or Users & Permissions from the Quick Links menu.
  3. If you are on the License Keys page, select a folder.

    If you are on the Users & Permissions page:
    • Click the By Folder tab, and select the folder you want to move.

      Or

    • Click the By User tab, select a user, then select the folder you want to move.

  4. Perform one of these options:
    • In the License Key Folders pane, click the Actions menu, and select Delete Folder.
    • Click the arrow next to the folder and select Delete Folder.
    • Right-click on the folder and select Delete Folder.

  5. Select the target folder location from the dropdown and click Continue.

Finding folders

To find a folder:

  1. Log in to My VMware.
  2. Select License Keys or Users & Permissions from the Quick Links menu.
  3. If you are on the License Keys page, click the Actions menu in the License Key Folders pane, and select Find Folder.

    If you are on the Users & Permissions page:
    • Click the By Folder tab, click the click the Actions menu in the License Key Folders pane, and select Find Folder.

      Or

    • Click the By User tab, select a user, click the Actions menu in the License Key Folders pane, and select Find Folder.

  4. Enter the folder name and click Find.
  5. Select the folder in the search results and click Select. The selected folder becomes active and the display updates to show the products in the folder.

Renaming folders

To rename a folder:
  1. Log in to My VMware.
  2. Select License Keys or Users & Permissions from the Quick Links menu.
  3. If you are on the License Keys page, select a folder.

    If you are on the Users & Permissions page:
    • Click the By Folder tab, and select a folder.

      Or

    • Click the By User tab, select a user, then select a folder.

  4. Perform one of these options:
    • In the License Key Folders pane, click the Actions menu, and select Rename Folder.
    • Click the arrow next to the folder and select Rename Folder.
    • Right-click on the folder and select Rename Folder.

  5. Enter a unique folder name and click Confirm.

Additional Information

See Also

Request a Product Feature

To request a new product feature or to provide feedback on a VMware product, please visit the Request a Product Feature page.

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